Purpose:
• To provide clarification on the Standards of Practice Statement “Ensures that all equipment is cleaned, inspected and maintained on a regular basis. A written record of all repairs, inspection, and maintenance activities must be kept.” This is to ensure that all those attending a clinical space may do so with the lowest of possible risks to accidents caused by defective or improperly maintained equipment.
Policy:
1. Definitions
a. Equipment – for the purposes of this Policy refers to anything that is used in the delivery of a therapy treatment or is present in a public space were a client may come in contact with the object. These may include such items as a treatment table, carrying case for table, treatment chair, therapist chair, waiting room chairs, therapist stool, fan, beverage dispenser, electric heaters, electric table warmers, electric blankets, massage tools (such as IASTM, or glass suction cups, or plastic suction cups, etc.), hot stone warmer, microwave, hydrotherapy devices (hot water bottles, rice/wheat bags, etc.), rugs, plastic runners, shelving units, cabinet units including cabinet doors, sink, toilet, etc. This list is not meant to be exhaustive and will change based on the clinical setting.
b. Logbook – a record, either in paper form, or digital form, where physical inspections, maintenance, and repair information is maintained on all relevant equipment contained within the clinical setting.
2. Cleaning is covered under the CMMOTA Cleaning and Disinfection Policy.
3. Unless otherwise stated in an employment contract, or a contractor contract, or a sub-contractor contract, the responsibility for equipment inspection used in the provision of treatment belongs to the therapist.
4. Unless otherwise stated in an employment contract, or a contractor contract, or a sub-contractor contract, the responsibility for equipment inspection not used in the provision of treatment belongs to the equipment owner.
5. Unless otherwise stated in an employment contract, or a contractor contract, or a sub-contractor contract, the responsibility for equipment maintenance belongs to the equipment owner.
6. Unless otherwise stated in an employment contract, or a contractor contract, or a sub-contractor contract, the responsibility for maintaining a logbook for equipment inspection used in the provision of treatment belongs to the therapist.
7. Unless otherwise stated in an employment contract, or a contractor contract, or a sub-contractor contract, the responsibility for maintaining a logbook for equipment inspection not used in the provision of treatment belongs to the equipment owner.
8. Unless otherwise stated in an employment contract, or a contractor contract, or a sub-contractor contract, the responsibility for maintaining a logbook for equipment maintenance belongs to the equipment owner.
9. Any equipment used during a treatment should be visually inspected before use.
10. Any equipment that is damaged should not be used until it has been properly maintained.
11. Any equipment which is used for treatment delivery on a daily basis should be physically inspected on a daily basis. This would include such items as massage tools, treatment table, or a treatment chair, as examples. This physical inspection must be recorded in a logbook. An example of an Equipment Inspection and Maintenance Logbook is included as Appendix 14: Equipment Inspection and Maintenance Logbook Template and is available in an editable Word document upon request to the Association.
12. Any equipment not used for treatment delivery on a daily basis, should be physically inspected on a monthly basis. This inspection must be recorded in a logbook.
13. Any time a piece of equipment requires ongoing maintenance, as per manufacturers instructions, that maintenance must be recorded in a logbook.
14. Any time a piece of equipment requires repair, the repair must be recorded in a logbook.
15. All equipment logs must be maintained for a minimum of 2 years from the date of log entry, or until a piece of equipment is disposed of.
16. If a piece of equipment is involved in an accident, then the equipment logbook must be maintained for a minimum of 10 years from the date of the incident.
Original Date of Policy Adoption: November 23, 2020
Date of Last Policy Revision: June 26, 2021
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