Discipline for Non-Compliance Regarding Submission of Annual Declaration Forms Policy

Purpose:

• To establish Disciplinary Policy for non-compliance regarding submission of Annual Declaration Forms per CMMOTA Bylaw’s 3.5.1.1.7., 3.5.1.2.7., 3.5.1.3.5., 3.5.1.4.4., 3.5.1.5.4., 3.5.1.6.9., 3.5.1.7.7., 3.5.1.8.1., 3.5.1.9.1., 3.5.1.10.2., 3.5.1.11.1., 3.5.1.12.1., 3.6.2.2., 3.6.2.3., and 3.7.1..

Policy:

1. The Board of Directors grants its authority to Administration to suspend, and if necessary, cancel an individual’s membership following the steps outlined below regarding non-compliance regarding submission of Annual Declaration Forms.

2. All Members are responsible to submit a completed CMMOTA Membership Annual Declaration Form by December 31st of each calendar year.

3. If a Member does not submit a completed CMMOTA Membership Annual Declaration Form by December 31st of each calendar year, then the next business day of the Association, their Membership may be immediately suspended, at the discretion of the Executive Director, retroactively to January 1st, and the Member shall be notified of the suspension to their last known email address. Administration shall be responsible to fulfill this policy point.

4. If a Member has been suspended, they shall have 30 days from the date of notification of the suspension to submit a completed CMMOTA Membership Annual Declaration Form.

5. If a Member still does not submit a completed CMMOTA Membership Annual Declaration Form prior to end of the 30-day suspension period, then the next business day of the Association, their Membership shall be immediately cancelled, and they shall be notified of the cancellation by phone, and to their last known email address. Administration shall be responsible to fulfill this policy point.

6. For a person whose membership has been cancelled to be eligible for reinstatement into the Association, a completed CMMOTA Membership Annual Declaration Form must be provided to the Association in advance of application for reinstatement in accordance with CMMOTA Bylaw 3.7.1..

Original Date of Policy Adoption: January 18, 2021

Date of Last Policy Revision: September 20, 2024

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