Purpose:
• This policy establishes the principles and procedures for identifying, disclosing, managing, and documenting actual, potential, and perceived conflicts of interest involving Directors of the Canadian Massage and Manual Osteopathic Therapists Association (CMMOTA). The purpose of this policy is to protect the integrity of the Board’s decision-making processes, maintain public confidence, and ensure that Directors act in the best interests of the Association.
Policy:
1. Directors have a duty to act honestly, in good faith, and in the best interests of the Association.
1.1. Directors shall avoid situations where personal, professional, financial, or other interests could conflict, or appear to conflict, with the interests of the Association.
1.2. Directors shall not use their position to obtain personal, professional, or financial benefit for themselves, family members, employers, business associates, or any other individual or organization.
2. Directors shall declare conflicts of interest.
2.1. Directors shall declare any actual, potential, or perceived conflict of interest immediately upon becoming aware of the conflict.
2.2. Declarations shall be made to the Chair or President and recorded in the meeting minutes where applicable.
2.3. Directors shall also complete an annual Conflict of Interest Declaration.
3. Participation in discussions and voting.
3.1. A Director with a declared conflict shall not participate in discussions or decision-making regarding the matter.
3.2. A Director with a declared conflict may provide information about the matter when specifically requested to do so by the Board.
3.3. A Director with a declared conflict shall leave the meeting during discussion and voting unless otherwise determined by the Board.
3.4. A Director with a declared conflict shall not vote on the matter.
4. Ongoing obligation.
4.1. Directors shall continuously assess whether circumstances create new conflicts of interest.
4.2. Declaration is an ongoing obligation and is not limited to the annual declaration.
5. Confidential information.
5.1. Directors shall not use confidential information obtained through their position for personal, professional, or financial benefit.
5.2. Confidential information shall not be used to benefit another individual or organization.
6. Gifts and benefits.
6.1. Directors shall not solicit or accept gifts, hospitality, favors, or other benefits that could reasonably influence, or appear to influence, their decision-making.
6.2. Nominal gifts or customary hospitality may be accepted where they do not impair objectivity.
7. Failure to declare.
7.1 Where the Board has reason to believe a Director has failed to declare a conflict, the Board may investigate the matter.
7.2. The Board may determine appropriate corrective action consistent with the Bylaws and governance policies of the Association.
8. Annual Declaration.
8.1. Every Director shall sign an Annual Conflict of Interest Declaration upon appointment and annually thereafter.
8.2. Signed declarations shall be maintained with the Association’s governance records.
9. The Board shall review this policy periodically to ensure it continues to reflect governance best practices.
Original Date of Policy Adoption: September 12, 2026
Date of Last Policy Revision:
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