Discipline for Non-Compliance Regarding Submission of Annual Declaration Forms Policy

Purpose:

• To establish Disciplinary Policy for non-compliance regarding submission of Annual Declaration Forms per CMMOTA Bylaw’s 3.5.1.1.6., 3.5.1.2.6., 3.5.1.3.5., 3.5.1.4.4., 3.5.1.5.4., 3.5.1.6.5., 3.5.1.7.6., 3.5.1.8.1., 3.5.1.9.1., 3.5.1.10.1., 3.5.1.11.5., 3.6.2.2., 3.6.2.3., and 3.7.1..

Policy:

1. The Board of Directors grants its authority to Administration to suspend, and if necessary, cancel an individual’s membership following the steps outlined below regarding non-compliance regarding submission of Annual Declaration Forms.

2. All members who joined prior to October 1st of the current year are responsible to submit a completed CMMOTA Membership Annual Declaration Form by December 31st of each calendar year.

3. If a member does not submit a completed CMMOTA Membership Annual Declaration Form by December 31st of each calendar year, then the next business day of the Association, their membership may be immediately suspended, at the discretion of the Executive Director, retroactively to January 1st, and the Member shall be notified of the suspension to their last known email address. Administration shall be responsible to fulfill this policy point.

4. Prior to suspension, administration shall phone and/or text the member to warm them of the impending suspension. This phone call and/or text message notice shall include:

a. The date that the membership will be suspended if no action is taken.

b. The date that the membership will be cancelled if no action is taken.

c. That additional information surrounding suspension/cancellation of membership will be provided by email if no action is taken.

5. A suspended member must not practice Massage Therapy, or Manual Osteopathic Therapy until their suspension has been lifted.

6. If a suspension has not been lifted within 5 business days of the notice of suspension, the member’s number shall be permanently retired and all necessary third parties will be notified of the membership suspension.

7. If a suspension is lifted after a member’s number has been permanently retired, a new member number will be issued.

8. If a member has been suspended, they shall have 30 days from the date of notification of the suspension to submit a completed CMMOTA Membership Annual Declaration Form.

9. If a member still does not submit a completed CMMOTA Membership Annual Declaration Form prior to end of the 30-day suspension period, then the next business day of the Association, their membership shall be immediately cancelled, and they shall be notified of the cancellation to their last known email address. In addition, all necessary third parties will be notified of the member’s cancellation. Administration shall be responsible to fulfill this policy point.

10. For a person whose membership has been cancelled due to non-compliance regarding the CMMOTA Membership Annual Declaration form is eligible for reinstatement into the Association.

Original Date of Policy Adoption: January 18, 2021

Date of Last Policy Revision: July 9, 2026