Purpose:

• To provide policy and procedure surrounding the cancellation of Membership as initiated by a Member.

Policy:

1. A Member may voluntarily choose to cancel their membership with CMMOTA for any reason.

2. Membership fees are non-refundable and are considered fulfilled on the first day of the membership period for which they were paid.

3. When cancellation of a membership is initiated by a member, the notice of cancellation must be in writing. Acceptable forms of this are by submission of a completed Appendix 29 – Membership Cancellation Request Form through physical mail to the address of the CMMOTA Office, or by fax to the fax number of the CMMOTA Office, or by email to info@cmmota.com.

4. Voluntary withdrawal of membership does not preclude the member from fulfilling the requirements of membership they were responsible to complete while they were a member. Administration at the time of membership cancellation shall determine the following which shall be noted in the member’s file, which shall be used to determine outstanding requirements should a former member apply for membership reinstatement:

a. Outstanding fees, if any (e.g. AGM-in-lieu fees or Administration Fee for renewals past the deadline).

b. Outstanding CEC requirements in accordance with CMMOTA Membership Requirement – Continuing Education Credits Policy.

i. Where a member-initiated membership cancellation occurs within the last quarter of a CEC cycle (Oct 1-Dec 31) any outstanding CEC requirements must be fulfilled prior to membership reinstatement.

5. When a member initiates voluntary cancellation of their membership through this method, they shall not be required to pay a Membership Reinstatement Fee should they choose to reinstate their membership in the future.

6. If a member has had a disciplinary complaint filed against them, which has not been resolved at the time they choose to cancel their membership, they will still be subject to the CMMOTA’s Disciplinary Complaint Policy.

Original Date of Policy Adoption: October 19, 2020

Date of Last Policy Revision: September 20, 2024

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